A tour of Eduiey

Part 1 · Foundations

The big picture — who’s who

Eduiey runs many separate institutions on one platform, each sealed off from the rest. Before the other chapters click into place, it helps to picture the layers of people — from the software we provide at the top, all the way down to a single parent checking on their child.

Think of it as a set of boxes that nest inside one another. On the outside is Eduiey — that’s us, the team behind the software. You never have to manage Eduiey; we run the platform, keep it online, and switch on the plan you’ve signed up for. What you actually work inside begins one layer in, with your own account. Everything below that layer is yours to set up and control.

Your account: the Institution Group and its admins

When you come on board, Eduiey creates an Institution Group for you. A group is the umbrella over everything you run — think of it as your company, chain, or trust. If you’re a single school, the group is just your school. If you’re a coaching brand with five branches, the group holds all five under one roof.

Each group has one or more admins. An admin is the person in charge — usually the owner, principal, or office manager. As an admin you create the actual institutions, invite people in, and decide who is allowed to do what. (A few screens label this role the authority — it’s the same thing, and simply means the person with the final say.) An admin signs in with a phone number (or email, if one is on file) and password, so there’s no separate app to install just to get started.

The institutions themselves: organisations

Inside your group sit your organisations. An organisation is one real institution — a school, a college, a coaching centre, a university, an institute, or a one-teacher tuition centre. Eduiey doesn’t mind which; the same tools bend to fit each one. A small tuition centre and a large college both live here as organisations, each with its own students, staff, timetable, and fees.

One admin can run several organisations at once. Your organisation’s name sits in one row at the foot of the sidebar: tap it and pick another to switch, and Eduiey loads only that organisation’s data. Everyone who admins the group sees the same shared list of organisations, but the day-to-day records stay walled off — a fee entered in one branch never leaks into another, and staff in one organisation can’t see into a sister branch.

The people inside: members and their roles

Everyone who actually uses an organisation day to day is a member. As an admin you invite members and place each one under a role you define yourself — nothing is fixed in advance. A role is just a name you choose (“Teacher”, “Faculty”, “Accountant”, “Warden”) paired with the set of pages that person is allowed to open. Each role also says which details to collect — built-in ones like date of birth, gender, address and photo, plus fields of its own such as a roll number — and one person can hold extra roles on top of their main one.

Part 1 · Foundations

It speaks your language

Eduiey doesn't assume you're a school. The very same software runs a school, a college, a coaching centre or a small tuition centre — because you tell it what to call things, and every screen falls in line with the words you chose.

We call this idea configure, not fork. In plain terms: there's a single app, and instead of Eduiey building a separate version for schools, another for colleges and another for coaching centres, each organisation sets its own vocabulary once and the app re-words itself to match. The words you pick flow into every menu, every form, every button and every message — so the product sounds like it was built for your place, not adapted from someone else's.

The nine words you get to choose

Open Settings and you'll find a card titled “What you call things.” It lists nine everyday concepts, each with a short note telling you exactly which screens that word appears on — so a label never feels abstract:

• What you call a class — “Class”, “Grade”, “Batch”, “Course” or “Programme”. This one touches classes, attendance, the timetable, fees and who a notice goes to.
• What you call the parts of an academic year — “Semester”, “Term”, “Trimester” and so on, or Not divided. The year itself is always called the Academic Year, the same in every organisation.
• What you call students who start together — “Batch”, “Cohort” or “Intake” (B.Tech ECE 2025, followed year after year), or Not used.
• Your word for a subject — “Subject”, “Course”, “Paper” or “Module” — used across subjects, the timetable, the syllabus and study materials.
• What you call a student — “Student”, “Learner”, “Trainee” or “Member”. This word shows up on the People list, class rosters, results and fees.
• What you call a teacher — “Teacher”, “Faculty”, “Professor” or “Trainer”. You'll see it on the timetable, on classes and across staff screens.
• What you call a parent — “Parent” for school-age learners, “Guardian” elsewhere. It appears in family links, the roster import and the “My Children” page.
• What you call an exam — “Exam”, “Test”, “Unit Test”, “Semester Exam” or “Assessment”. It names the Exams page itself, its buttons, results and report cards.
• What you call the Classwork page — “Homework”, “Assignments”, “Classwork” or “Coursework”. It names the one page where assignments and quizzes live, for staff and students alike.

Rename it once, and the whole app follows

The Settings page opens read-only, so nobody changes a word by accident just looking around. When you're ready, tap Edit settings and the page turns into a simple form. Each word is a dropdown of the usual choices — your type's default first, and marked — with Custom… at the end to type a word of your own (up to 40 characters, in any language). Then press Save changes (or Cancel to back out with nothing changed). The moment you save, the relabel is live — the sidebar, page titles and even the “nothing here yet” empty-state messages all update without a reload or a restart. Nothing is hardcoded, so a coaching centre never trips over a stray “Class” where it expects “Batch”.

Your class structure follows the same rule, and this is the one setting that changes the shape of something, not just its name. Right below the words, a small section lets you spell out the levels a class is made of, in order — a Top level, then up to two levels inside it, each picked the same way (with Not used for a level you don't need). A school's classes have a “Class → Section” shape; a university runs “Programme → Year → Section”; a coaching centre may just have a single “Batch”. Semesters and terms aren't a level of the tree — they are parts of the academic year, and a subject can be taught in just one of them. Eduiey stores those level words in order, so the roster importer and every class picker across the app use your labels at every depth.

It goes deeper than labels

The same page holds a few settings that change behaviour, not words. How the app behaves sets the attendance mode (one register a day, or one per period) and whether lesson plans need review before they're taught. Working week says which days are off every week — Sunday to start with — and which Saturdays of the month, if only some; staff leave never counts those days, and only an admin can change it. Registration fee sets the amount charged at enrolment (one for everyone, or per class), a sibling discount to suggest, and whether a new student's app stays locked until it's paid. And Letterhead — your logo, your name as printed, a line such as “Affiliated to CBSE”, your address and contacts, beside the logo or centred — heads every PDF your organisation prints, from report cards and transcripts to receipts, payslips and certificates.

When you create an organisation and pick its type, it starts on a sensible preset for that kind of institution, so most of the words are already right before you touch a thing. From there, every word is yours to override. The one piece that's fixed after setup is the type of organisation itself — because that's what defines the starting vocabulary — but the words on top of it can change any time. The result is simple: your staff, your students and their parents see the language they already use every day, not ours.

Part 1 · Foundations

One platform, shaped to your institution

Eduiey quietly reshapes itself to fit a school, a college, a coaching centre or a tuition centre — through configuration, not four different apps.

There is never a "school edition" and a "college edition" of a page. Everyone runs the exact same software; what changes is a small set of sensible defaults that Eduiey applies for your kind of institution. So the screens a coaching centre sees and the screens a university sees are the same screens — just wearing different words and starting from different defaults. Nothing is locked to the type you pick, and everything a default sets is data you can edit later.

One app, a preset that fits you

Eduiey switches on the plan for your institution group. Then, each time you create an organisation, you choose what kind of place it is, and that single choice loads a preset — a ready-made starting configuration built for your type. It does not fork you onto a separate app or hide anything permanently; it simply saves you the work of building everything from a blank slate. A college preset, for example, arrives with GPA grading and period-by-period attendance already chosen, so you are not sorting out grading maths on your first day.

A preset fills in three kinds of thing, and every one of them stays editable:

• The vocabulary the app uses — the everyday words for your classes, your people, your exams and homework, the levels a class is made of, and whether the year is split into terms or semesters.
• The starter roles you begin with — ready-made jobs such as Principal, Head of Department, Faculty, Professor or Teacher, Accountant and Front Desk, each already wired to what it should be able to do, with sensible pages ticked and the details it should collect (a teacher's Qualification, a parent's Relation). A member who signs in without a role lands in the starter student role, which opens no staff pages — so they can sign in, but reach nothing they shouldn't.
• How the app behaves — attendance once a day or period by period, grading by marks or by GPA, and whether lesson plans are reviewed before they're taught (on for schools, colleges, universities and institutes; off for coaching and tuition centres).

What a preset never does is decide your features. Which pages your organisations can use is your plan, set by Eduiey for the whole group — the type you pick never hides one.

Six presets ship today — school, college, coaching, tuition centre, university and institute. If a type is ever left blank or unrecognised, Eduiey falls back to a safe, plain default, so nothing ever breaks or comes up empty.

Your words on every screen

This is not just cosmetic. Because the whole app reads from one shared list of labels, renaming a term in Settings ripples everywhere at once — menus, buttons, forms, report cards and even the messages that reach parents all change together. If your centre calls a class a "Batch", open Settings, change the word once, and you will never see "Class" again. Your staff and your parents read the app in the same language they already use out loud.

Groups, fees and attendance — your way

Take the most basic idea: a group of learners. The plumbing underneath is identical for everyone, but the shape follows your type. A school organises learners as a Class that splits into Sections (Grade 9 → 9-A). A college nests a Programme into Sections (B.Tech CSE → Section A), and a university adds a Year in between (Programme → Year → Section) — its semesters are parts of the academic year, not another level. A coaching centre simply keeps flat Batches (NEET Morning Batch), and a tuition centre keeps small Groups: a single level, with nothing deeper to set up.

Fees work the same way: one billing engine, only the schedule differs — monthly, quarterly, yearly, one-time, or your own run of instalments with their own due dates, so a school can bill by term, a college by semester and a coaching batch in instalments. Attendance is just as flexible: run it as a simple once-a-day register, or period-by-period across the timetable, whichever matches how you actually teach. You pick the rhythm; the app follows.

Wherever you are

Each organisation has its own country, currency and time zone — they start from your institution group and can be changed per organisation. Money everywhere shows in the organisation's currency (which locks once money has been recorded), phone numbers are read the way that country writes them, and “today” — for due dates, late fees and the Dashboard — follows its time zone. In India, fees can be collected on your own UPI ID or through your own Razorpay account; elsewhere, through your own Stripe account. Salaries can be sent from your own payout account in India; elsewhere they are paid through your bank and recorded in Eduiey.

What each type gets out of the box

Here is the flavour each preset starts with — a helpful head start, not a cage.

The type you pick is only a starting point. From Roles & Access you get a simple grid of tick-boxes for each role, where you hand out any page in your plan and reshape who sees what — a boarding school whose plan has Hostel and Mess gives them to its warden, a coaching centre with a Library gives it to its librarian, and you can rename or retire any starter role you do not need. You are never boxed into the preset your institution began with.

Part 1 · Foundations

Getting an account & signing in

Eduiey has no public sign-up button, and that's on purpose. Your account already exists before you ever open the app — it's created for you, and your very first sign-in simply sets your password. There's no username to invent, and nobody can register a stranger's school out of the blue.

Where accounts come from

Eduiey is built for a whole institution, not one person at a time, so accounts are created from the top down. It all begins with your Admin account — the owner or head of the school, college or coaching centre. Eduiey sets up that admin account for you and switches on your plan. From that moment you are in charge: you sign in, create your organisation (your actual school, branch or centre), and then add everyone else — office staff, teachers, students and parents.

Your admin account sits under an institution group — think of it as the umbrella that can hold more than one organisation. So a trust running two campuses, or a coaching brand with several centres, lives neatly under a single roof, while a single tuition centre or one school just has one organisation under their group and never has to think about it again.

Coming on board as a new institution

You don't fill in a form and start using the app the same second. Instead, from the Eduiey landing page you tell us you'd like to join, and we do the setup. There are two buttons to choose from:

• Create your admin account — you're ready to get going. A short form asks for your name, your country (and, if you like, your city), your phone number and your institution's name; your email is optional.
• Book a free demo — you'd like a proper walkthrough first. It's the same short form — with the type of organisation you run in place of the institution's name — and no commitment.

Whichever you choose, the details reach the Eduiey team. We create your admin account under your institution group, and you sign in with the very phone number you gave us (or your email, if one is on file). After that, adding organisations and people is entirely in your hands.

Adding your people

Once you're in, you add every member yourself — either one at a time on a simple form, or in bulk from a spreadsheet. When you add someone individually and their role is a student, the form asks which class they join, so no learner is ever left floating without a place.

To bring in a whole roll, bulk import is the fast lane. You upload a spreadsheet and, in a single pass, Eduiey creates the people, drops each student into the right class, and links parents to their children — all at once. To make the sheet easy, you can download a ready-to-fill Excel template with a column for every detail the role asks for — a date of birth, an admission or roll number, a parent's relationship to the child — with the ones the office must give marked. If a file is missing one of those columns, the import stops and says which.

Signing in — the first time, and every time after

Every person you add gets a record that's ready and waiting, but with no password set yet. The first time they open Eduiey, they take one short journey to become fully signed in:

Part 1 · Foundations

Roles, permissions & capabilities

Eduiey has no fixed idea of a "teacher" or a "student". You invent your own roles, give each one a name that fits your organisation, and the system works out who does what from the way you set that role up.

Name your own roles

A role is simply a label you choose — Teacher, Coach, Warden, Accountant, Front Desk, Parent — and you can create as many as you need. You do all of this on the Roles & Access screen, which only an admin can open. Each role you make carries two separate things, and keeping them apart is the trick that lets one platform fit a school, a coaching centre, a college and a tuition centre without any of them being rebuilt.

Capabilities: what a role really is

Capabilities come from a short, built-in list of fourteen — you don't invent these, you just attach the right ones to your own role names:

• Is taught (learner) — attendance is taken for them, and marks and report cards belong to them
• Teaches (instructor) — teaches a class: marks attendance and enters marks
• Can lead a class — its coordinator, class teacher or mentor
• Is a guardian — a parent or guardian linked to a learner, so they can follow that child
• Operational staff — the office, accounts and front desk: neither taught nor teaching
• Is staff — on your staff roster, so daily staff attendance and staff leave apply to them
• Payable and Owes fees — draws a salary or stipend; is billed fees
• Can disburse payments — trusted to mark a salary or an approved expense as paid
• Can approve expenses, Can give fee concessions, Can review lesson plans, Can approve exam eligibility and Can approve leave — the decisions a head, a head of department or an exam cell makes, and never about their own expense, fees, lesson plan or leave, or their own child

This is the heart of Eduiey. Every module quietly asks "which roles are taught?" or "which roles teach?" — never "who is a student". So whether you call your learners Students, Trainees, Cadets or Members, Attendance, Fees and Report Cards still find exactly the right people. It's the reason one product fits so many kinds of institution with no rework on your side.

Two layers decide what a person reaches

What someone can actually open is settled by two layers that meet in the middle. On top sits your plan — the pool of pages the Eduiey team switches on for your organisation. Underneath, your admin grants pages from that pool to each role. A person's real access is the overlap of the two: the page has to be in your plan and granted to their role before it will show up for them.

Reading it from the ground up: Eduiey provides the software and turns on the plan you're paying for; your admin builds the roles and decides which of those pages each role gets; and each person simply inherits whatever their role was given. Change a role once and everyone holding it updates at the same moment — you never edit people one at a time.

Setting it up in practice

When you add a role you can also decide two handy extras. First, if you tick the Staff & Users page for a role, you choose under People they can add which roles its people may add and manage — so a front desk can create student and parent accounts without every account passing through you, but only in the roles you listed, and never their own account. Second, each role says which details it collects: the built-in ones — date of birth, gender, address, photo, date of joining and an admission or employee number — each set to Off, Ask or Required, with who fills it in (the office only, the person while it's empty, or the person any time), plus fields of its own, like a roll number or a teacher's qualification. Set them up once on the role, and the "add person" form and the import template ask for exactly those details. Everyone sees what's kept about them under My details on their Profile, fills in what they're allowed to, and is nudged on the Dashboard when something required is missing.

Part 2 · Setting up & teaching

Setting up a new organisation

When you create a brand-new organisation on Eduiey you don't land in an empty dashboard wondering where to begin — you land in Getting Started, a guided checklist that walks you through set-up in the right order, one step at a time.

Eduiey simply provides the software and switches on your plan; the rest is yours to shape. Until the essentials are in place, though, the rest of the app is hard-locked to this hub: your sidebar shows only Getting Started and your own profile, so you can't stray into a half-configured screen and get confused. The lock is deliberate — and Getting Started deliberately sits outside the normal access rules, so however your admin account's permissions are set, you can never be shut out of the one page you need to finish set-up.

What the screen shows you

At the top sits a small header — a rocket icon, the words "Getting Started", and a running count like "Step 2 of 27 complete" so you always know how far along you are. Just beneath it is a My Organisation card: a single tappable line with your organisation's name, its short code and its type. Tap it to review those details, or use its ⋯ menu to edit them or add another organisation.

Below that is a progress banner. While set-up is unfinished it shows an amber padlock and the line "Finish the required steps to unlock the app", a progress bar, and a plain tally such as "2 of 4 required steps done". The moment everything required is complete, the padlock turns into a green tick and the banner reads "Your organisation is set up".

Right under the banner the page says, plainly: "Don't understand something? Ask Eduiey AI." The assistant explains any step in plain words, and in your organisation's own terms. It can do most steps with you, from creating your academic year and classes to adding people and setting fees. Ask it what to do next, or tap Ask Eduiey AI on any step.

The heart of the page is a stack of numbered cards, one per step, in a fixed order and grouped in sections, each with its own tally ("Fees & payments · 1 of 3 done"). Each card carries a number that flips to a green tick once you've done it, a short title, a one-line hint in everyday words, and a chevron on the right that takes you straight to the real page for that task. Small coloured tags keep it scannable: Do this next marks the step to tackle now, and each card is labelled Required or Optional, then Done or Skipped as you go.

The four steps that unlock everything

The steps follow real dependencies, which is why the order matters: a class belongs to an academic year, every person needs a role, and a role's capabilities decide who counts as a learner or a teacher. Four steps must be complete before the lock lifts:

• Create the current Academic Year — the year everything is filed under, and the one every class belongs to.
• Define your roles and tick their capabilities — the things each role is allowed to do. At least one role must be a Learner, so the app knows who the students are.
• Build your classes under that year — just the structure for now; you'll place people into them next.
• Add your people — type them in one by one, or import a spreadsheet and everyone lands in their right class automatically.

You never have to guess which one to open: the "Do this next" tag always sits on the earliest unfinished required step, and the numbered order is the safe order to work through.

Your words, and the steps you can finish later

Right at the start you can name your organisation and choose your terminology — the words you actually use. Because you pick your vocabulary early, the whole checklist (and the app after it) speaks your language: a coaching centre reads "batches" where a school reads "classes", and the same choice sets what you call teachers, students, parents and subjects, the parts of your year, and your exams and homework pages. Your organisation's country, currency and time zone come from your institution group, and you can check them under My Organisation → Country & currency.

The rest of the flow is optional and can be done now or picked up whenever you're ready. In the first section you can add your subjects and link them to your classes, put each person into their class, link parents to their children, publish your privacy notice and record the parents' consent you already hold (optional, but the law asks for it), and lay out the weekly timetable, so the first section has eleven steps in all. Then come nine more sections in a sensible order, 28 steps altogether:

• Results: your grading scheme — or start from a ready-made template.
• Fees & payments, in the order money flows: set your fees, choose how they're collected, then bill your students.
• Salaries: each staff member's pay.
• Staff leave: the kinds of leave your staff take, and your working week.
• Expenses & accounts: your cash and bank accounts with what's in each today, and the categories you spend on.
• Calendar & notices: the year's holidays and your first announcement.
• Admissions & certificates: certificate templates and your public page.
• Campus life: library, hostel, mess and bus routes.
• Placements: companies and drives.

Optional cards carry a quiet Skip for now link so you can move on and return later. If your plan doesn't include a particular page, its step is simply left off the list, so it never blocks you. If it's added to your plan later, the step appears.

Part 2 · Setting up & teaching

Bringing people in: enquiries, admissions & enrolment

Every student and parent starts out as a stranger — an enquiry, someone who is curious but not yet on your books. Eduiey gives your front office three tools that hand off to each other cleanly: one to catch that enquiry, one to nurture it, and one to turn it into a real account — with nothing re-typed along the way.

This is your ongoing intake — the steady trickle of fresh interest that arrives one person at a time. It is different from moving in a roll you already have. When a whole class is sitting in a spreadsheet, the bulk Excel import (covered earlier) admits everyone in one pass. Admissions and enrolment are for the enquiries that show up on their own: a walk-in at the front desk, a phone call, a referral, or an application sent through your public page at midnight.

Catch the enquiry: your Public Page

Every organisation can have its own Public Page on the web, at an address like eduiey.com/o/your-name, which anyone can open — no account, no login, nothing to sign up for. Tap Create my page and it starts from a template for your type of institution, already filled with your name, contact details and classes. Add photos and videos, highlights, facilities, achievements, testimonials, admission steps and dates, FAQs and a map, in your own colour and style. It stays a draft until you Publish, and later edits wait in the draft until you Publish changes, so visitors never see a half-finished page.

The page's Apply button opens a form with your own questions and the documents you need, such as a birth certificate. You can switch on an application fee: the application is saved first, and the applicant pays on the next screen in whichever way your Payment Setup collects. Share the page with Copy, on WhatsApp or as a QR code for posters and pamphlets, or point the Apply button on your own website at it. Every application drops straight into your admissions board, marked Online — so people can reach you around the clock, even when the office is shut. And if you ever Change link, the old address keeps working and redirects, so printed QR codes never break.

Work the funnel: the admissions board

The Admissions board is where your front office actually lives. Think of it as a simple sales-style tracker (a funnel): every enquiry becomes a card, and you nudge that card along a row of stages — new → contacted → demo → counselling → admitted, or lost if it goes cold. Across the top sit four figures that double as to-do lists — New, Follow-ups due, Applied online and Application fees due — and below them a search box, quick filters and a Stage filter with the count at each step. A small tag marks only what needs you: Check payment, Fee due, Follow up or a new online application.

Tap New enquiry and you fill in a short card: name, phone and email, where they came from (walk-in, website, referral, phone, social media or other), a follow-up date, and — importantly — the programme they want, chosen from a drop-down of your real batches and courses rather than typed in loosely. You can also assign the lead to a member of your staff so someone owns it. Open any card to move its stage, or to log a Call, Meeting or Note — every follow-up and stage change stacks up as a dated timeline, so the next person to pick up the phone sees the whole history at a glance. An online application also shows the answers to your questions and the documents sent with it.

When an application fee is due, the enquiry is tagged Fee due until it's paid. Online payments confirm themselves; for a UPI payment the applicant gives the reference and you check it; and for money taken at the desk you tap Record payment, which files it as income in Accounts with a receipt number. Copy pay link or Send on WhatsApp sends them the pay page again.

Turn admitted into enrolled

Enrolment is the bridge between "interested" and "on the roll". Once a lead reaches admitted, it appears in a tidy Enrollment work-queue with an Enroll button. One tap opens a short confirm screen with the name, phone and email already filled in from the enquiry — you pick which student role they get and, using the same drill-down class picker you use everywhere else, which class or batch they join. The details the student role asks for come pre-filled wherever the online application already answered them, and a picture sent with it can become their photo.

• The applicant becomes a real account, invited to sign in — they set their own password the first time, with a one-time code sent by SMS to an Indian mobile number (anyone else gets their password from an admin).
• They are placed straight into the class you chose, so they show up on rosters immediately.
• Switch on Give a parent a login and the parent gets their own account to follow the child. If the number already belongs to a parent here — a brother's or sister's — the new child is simply linked to that parent, with no second account, and a young child with no phone needs no login of their own.
• Their class's fees and any registration fee are raised automatically. If the family has already paid at the desk, record it in the same step with a receipt; a sibling discount or scholarship for the year can be given right there by an admin or a role with “Can give fee concessions”.

And if a new student says they've already paid their registration fee, they — or their parent — tap I've already paid. That becomes a payment check at the top of Enrollment and of Fees → Collection: someone confirms the money really arrived, which records it with a receipt and opens the student's app, or marks it Not found with a reason the family can read. While a check waits, the fee can't be paid online a second time, and nobody can confirm their own or their own child's fee.

Part 2 · Setting up & teaching

Classes, sections & academic years

Your classes aren't a flat list — they're a tree. A class holds sections, and a section can hold finer groups, exactly the way folders nest inside folders on your computer.

Build the tree once, on the Classes page

You set this structure up once, on the Classes page — it's also one of the first things Eduiey walks you through when you're getting started. "Class 9" can branch into "9-A" and "9-B", and each of those can split further into smaller batches or tutorial groups if you need them. There's no depth limit you have to worry about; you nest as far as your institution actually works.

On the page, each class shows up as a card. The card carries a small tag for what it is (a "Section", say), a live member count like "28 members", and the academic year it belongs to. Tapping a card opens a panel that tells you what that class is at a glance. A "⋯" menu on each card is where you do the work: Manage members to add the people in it, Manage subjects to say what's taught, Edit to rename it, Add a section inside this one to grow the tree a level deeper, and Delete to remove it. Everywhere else in Eduiey that needs a class — attendance, marks, timetable, fee plans, announcements — reads from this same tree instead of asking you to re-type anything.

Pick a class anywhere by drilling down

Because it's a tree, every class picker in the app drills down level by level. You choose "Class 9", and if it has sections a second dropdown appears for "9-A" or "9-B", and so on until you reach the exact group you want. You can stop at any level, and that's the point: point attendance at all of Class 9 in one go, or at just one batch. It works the same way in every screen, so once you've done it once, you've done it everywhere.

When a screen lets you target several classes at once — a notice, or a calendar event — they're shown as an indented tree rather than a jumbled row of chips. Because a parent visibly sits above its children, picking "Class 9" plainly covers "9-A" and "9-B" underneath it, so you're never left wondering whether a section got left out.

Every year gets its own lane

Everything year-bound hangs off the Academic Year — the same fixed name in every organisation. One institution runs many years on the same account, so each class belongs to a year, and attendance, marks, homework, fee plans and the rest are filed under their class's year. One year is the current one, and everyone's app opens on it. Two things follow automatically:

• Last year's records never bleed into this year — each year sits in its own lane.
• Class lists default to the year you're in, so you're not scrolling past old classes to reach the live ones.

A year can be split into your own parts — semesters, terms or trimesters, each with its dates — and a subject can be taught in just one of them: its periods go in that part of the timetable, attendance can be read part by part, and its grades sit in that semester on the transcript. Colleges can also follow batches — the students who start a course together, like “B.Tech ECE 2025” — which the app works out from each class's year of study.

When a new year begins, you don't build it again: you set it up from the previous one. Tick what comes along — classes and sections, terms, subjects and electives, teachers, students, the timetable, fee structures and, if you like, the syllabus, study materials and holidays — and say where each class goes (5-A moves up to 6-A, stays, or leaves). Each student moves with their class unless their result says Detained, and you can change anyone. Attendance, exams, marks, homework and payments never come along, nothing in the old year changes, and while nothing new has been recorded you can undo it.

A year whose records are final can be closed: nothing in it can then be changed by anyone, the assistant included, though its fee dues are still collected — and it can be reopened from its card at any time. To look back, a year switcher in the header (2026-27 ▾) shows another year, but only on the pages where the year matters, such as Classes, Attendance, Exams and Fees, with a clear banner and a way back to the current year.

Your words, not ours

One more nicety: the labels follow your Settings. If your organisation calls them "batches" and "groups" rather than "classes" and "sections" — or splits its year into "semesters" rather than "terms" — every picker, card and heading uses your vocabulary. You describe your world once, and the whole app speaks it back to you.

Part 2 · Setting up & teaching

The daily academic loop

Teaching runs on a handful of tools that quietly hand off to each other: a weekly schedule leads to attendance, attendance and exams lead to marks, marks become grades, and grades roll up into report cards and transcripts. You set each thing once, in its own screen, and the next screen picks it up — so nobody re-types a class list or argues about what a number means.

Your week, marked and clash-free

The Timetable is a weekly grid you fill in one class at a time. Each empty cell has a “+” you tap to add a period — you choose the day, the start and end time, the subject, who takes it, and the room. Because one teacher, one room and one class can each only be in one place at a time, an org-wide conflict engine checks every new slot against your whole organisation and tints a cell red the instant it would double-book anyone. A red cell comes with a short note telling you exactly what it clashes with, so you can fix it on the spot instead of discovering the mess on Monday.

Attendance flows straight out of that schedule. Open the Attendance screen and you first see a “Today” card listing your own periods for the day — tap one and the right class, date and subject are already filled in, ready to mark. The roster is built for you: Eduiey works out who actually learns in a class from each person’s capability — a plain description of what someone does — rather than a hard-coded “student” label, so the right names simply appear. For each learner you tap a status pill: present (green), absent (red), or late, excused or on leave. An “All present” button marks the whole class in one tap for the days when everyone shows up, and you only correct the exceptions. You can mark once a day or period-by-period — whichever your Settings say — and the app keeps a running %-summary per learner so a low attender is easy to spot, greenish above 75% and red below 50%. A history view lets you reopen and fix any past register.

Exams: one event, a paper for every subject

An exam — named by your Settings word, so the page may read Exams, Tests or Assessments — is one event, like a Half-Yearly or an End-term, that can cover many classes at once. Inside it there’s a paper for each subject of each class, and each paper has its own pattern: marks out of a maximum, marks in parts such as Theory + Practical or Internal + External, or grades only. Electives reach only the students who take them. An exam starts as a draft that students and parents can’t see; Announce sends them the date sheet; and results stay hidden until you publish them, when families are told once.

Marks go in through a fast marks-entry grid: one row per learner, a box to type a number (or one per part), and a status chip — Present, Absent, Medical or Not taking. Leave a box blank and it stays genuinely unmarked — it is not counted as a zero. Or download the class’s marks sheet, fill it in Excel and upload it: before anything is saved you see the new marks, the changes and anything to fix, and a name that only nearly matches is saved only if you tick it.

• Changes leave a trail. Changing a mark after publishing needs a reason; the family is told, and the mark’s history shows who changed it, when, from what and why.
• Re-exams. Hold a re-exam on any paper; its mark stands in for the first one, and the report card shows both.
• Attendance to sit. Set the attendance an exam needs (75%, say). A student below it can send documents — a medical certificate or an affidavit — and someone with “Can approve exam eligibility” approves or rejects them, never for their own child.
• Result sheets and ranks. Each class gets a result sheet — totals, percentage, grade, pass or fail and ranks — to download in Excel or PDF, and you choose whether students and parents see ranks.

From marks to grades — your rules

How a mark turns into a grade is entirely up to you. On the Grading Scheme page you can start from a template — a CBSE-style school, state-board percentages and divisions, a university 10-point scale, a 4-point GPA, pass / fail and more, each with an example transcript to look at — which fills in the whole form for you to check against your board’s rules; nothing is saved until you do. Or build your own grade bands from scratch. Either way, Eduiey never guesses a letter: until your admin saves bands, the app simply shows the marks and the percentage. Once you have, one grading authority reads those same bands everywhere, which is why an exam mark, an assignment score and a report card can never disagree about what 78% is called.

The same page sets how much each of the year’s exams counts (Half-Yearly 40, Final 60), whether each part must be passed separately, and who goes up: a promotion rule — how many failed subjects a student may have and still be promoted — that reads Promoted, Promoted with backlogs or Detained, in your own words. The office can still decide a student’s result itself, with a written reason that shows on the report card.

Report cards, transcripts, and the personal view

Report cards pull each subject’s exams together — and any homework or quiz set to count — weighted the way you set them, in the layout you choose: every assessment listed, or the year’s exams side by side, with rank, attendance and the year’s result if you like. An unmarked paper is left out rather than dragged in as a zero, so a mid-term card reflects only what has actually been graded. And where you track credits, the same engine produces a credit-weighted transcript with an SGPA for each year or semester and a cumulative CGPA — set out as your own document, with its title, the student details it prints, how the final percentage is worked out, the class or division awarded, and who signs it.

All of this surfaces back to the person it’s about, and only to them. Everyone gets a read-only, own-data view they can’t use to peek at anyone else:

• Every student sees their own schedule, attendance percentage, date sheets, exam results, report cards and transcripts.
• Every parent, for a child linked to their account, sees the same set for that child — and nothing for any other student.
• Every teacher sees the periods they personally lead, so their own week is never buried in the whole-class grid.

Part 2 · Setting up & teaching

Materials, Classwork, Teaching Plan & more

Every teacher gets one simple, connected toolkit for running their classes — share notes on Materials, set homework and quizzes on Classwork, track the syllabus and plan lessons on the Teaching Plan, and hand out certificates and ID cards. Whatever a learner needs to see lands on their own pages automatically, so nobody has to go looking for it.

Share materials and set work

A teacher opens Materials, picks a class and a subject, and posts whatever the students need — a typed note, a web link, or file attachments (up to twenty files on one post). Because the post is tied to that class and subject, everyone enrolled in it sees it in their own personal feed. No shared drive, no folder to dig through, no "which link was that again?".

Setting work uses the same idea, on one page for assignments and quizzes together: Classwork, named by your Settings word — Homework at a school, Assignments at a college. You create an assignment for a class and subject, and each learner hands in a short written answer, a link or files. You then open the submissions and grade each one with a score, a remark and written feedback — work handed in on paper can be marked the same way. Marks stay hidden from students and parents until you publish them, and an assignment can be set to count towards results alongside the exams. If a student hands in again, the new work replaces the old and any mark is cleared until you mark it again. Even a learner who handed in and has since left the class still shows up, so you can finish grading fairly.

On the learner's side, the same page under For you keeps every piece of work in one place — To do and Done — tagged so they can see at a glance where each one stands:

• To do — set, but not yet handed in
• Handed in — waiting on you to mark it (or Handed in late)
• Marked — the score and feedback, once you've published the marks
• Overdue — the due date has passed with nothing handed in

Quizzes that mark themselves

Build a quiz from three kinds of question — single-choice (pick one), true/false, and multiple-answer (tick every correct option) — and publish it with an optional time limit and an open/close window, so it's only available during the window you choose. Until you publish, it stays a draft nobody else sees. The moment a learner hits submit, Eduiey grades the whole thing and shows the score. You never mark a single answer by hand.

It's also built so the score can't be gamed. The correct answers live only on Eduiey's side and are never sent to the student's browser while they're taking the quiz — so there's nothing hidden in the page for a clever student to peek at.

• Graded automatically the instant a learner submits — no manual marking
• One attempt each, with a time limit that counts down and hands the quiz in on its own when it runs out
• Answers are checked against a key the browser never sees during the attempt
• The correct answers appear once the quiz has closed, so nobody can pass them on while it's still open

Teaching Plan: track coverage and plan lessons

The Teaching Plan page keeps a running syllabus for each class and subject — an ordered list of topics grouped under your own unit or chapter labels (you name them, so it fits how your board or course actually works), with target dates if you like. Add topics in bulk, drag them into the right order, and tick each one off as you cover it. A syllabus set on “Class 9” is shared by 9-A and 9-B, while coverage is ticked for each section, and a coverage card shows the percentage done, how far each unit is and which topics are past their date. Learners and parents get a read-only view of the same progress — handy for revision — but can't change it.

Issue certificates

Hand out certificates — a transfer certificate, a bonafide letter, a completion certificate, or your own custom type. You write each one once as a reusable template with {{placeholders}} — little tags like the student's name, admission number, class or your organisation's name — and Eduiey fills in the real details when you issue it to a person. Every certificate you issue gets a unique serial number and keeps a frozen copy of its exact wording. That means editing a template later never rewrites a certificate you already gave out — what was issued stays exactly as it was. The recipient finds it under Certificates in For you, where it prints or downloads as a PDF on your letterhead; a revoked certificate prints marked REVOKED.

ID cards, every year

Design your own ID cards on ID Card Designs: start from a student or a staff card, pick one of four layouts and your colours (the logo and name come from your letterhead), choose up to seven details for the front and six for the back, and tick which roles get this card — parents usually get none. A card can be valid for one academic year, so each new year brings new cards with that year's class printed, numbered afresh if you like (ID/{year}/000001). On ID Cards you issue them to a class or a role at once — anyone missing a photo or a required detail is left out and counted — then print on A4 sheets with cut marks, one card a page for a plastic-card printer, or as a ZIP for a print shop. Every card's QR code opens a minimal check page on eduiey.com showing the photo, name, class or role and validity — never a phone number, an address or a date of birth. A lost card can be reported, by the holder on My ID Card or by the office, and stops working at once; Replace issues a new one, with an optional replacement fee.

Part 3 · Community, money & campus

Talking to everyone

Eduiey keeps your whole community in the loop through one connected set of communication tools — and every message reaches only the people it is meant for, so a parent never sees a staff note and Class 6 never sees a message written for Class 10.

The idea behind all of it is simple: you write your message once, then choose who should get it. That choice is called the audience. You can send to the whole organisation, to specific roles (say, all teachers, or all parents), or to specific classes (just Class 9-A, or every section of Class 9). Eduiey then works out exactly who those people are from each person's real role and class membership at that moment — you never have to keep a mailing list up to date by hand. If a student moves class or a teacher joins next term, the audience follows the truth in your records automatically.

Choose who sees it, once

When you compose an announcement, a circular or a calendar entry, you pick the audience from a simple set of buttons — Everyone, Roles, or Classes — and, if you pick roles or classes, tick the exact ones you mean. That is the whole targeting step. From there Eduiey does the matching for you and delivers to the right inboxes.

The privacy runs both ways. When someone opens their own notice board, Eduiey re-checks who they really are before showing anything, so a message can only appear to a person who genuinely falls inside its audience. Nothing addressed to teachers can leak to a parent, even by accident.

Five tools, each with a job

Rather than one messy channel, Eduiey gives you five tools that share the same delivery system underneath. Each is built for a different kind of message:

• Announcements — a notice board. Posts stay put for the targeted audience to read at any time, and land as a notification the moment you publish. Attach PDFs, documents or pictures (the timetable, a permission slip, the event poster); only the people it was sent to can open them. Sent to classes, it can go to their parents instead. You can pin an important post to the top, and set it to disappear on its own once it is no longer relevant.
• Circulars — formal, auto-numbered notices (like CIR/2026/0007) that recipients must acknowledge, so nothing important is quietly ignored. A circular can carry files too, such as the signed PDF.
• Calendar — one shared calendar for holidays, exams, meetings, deadlines and events. Each entry has a type and a date (or a range of dates, all-day or timed), and everyone sees a clean running agenda of what is coming up.
• Messaging — direct one-to-one chats and group threads between staff, members and parents, shown as a familiar bubble conversation with its own unread count. A group says what it's for, who started it and who's in it, with each person's role. Students can't start chats with other students — they message their teachers and the office.
• Notifications — an in-app inbox that ties it all together. Tap any notification and it opens you straight to the announcement, circular or event behind it; swipe to dismiss, or mark them all read in one tap.

Make sure it lands

For the messages that really matter, a circular does more than go out. Because recipients have to tap Acknowledge, the person who issued it gets a live acknowledgement roster — a running list of exactly who has read it, who is still pending, and the percentage complete. That turns a hopeful broadcast into something you can actually chase, which is why circulars are ideal for fee reminders, policy changes and consent notices.

Part 3 · Community, money & campus

Fees, payroll, expenses & leave

Eduiey handles the money side of running an institution — billing the right people, collecting fees online or at the desk, paying your staff, keeping track of what you spend, and the staff leave that feeds into pay — and every payment moves between your own accounts and your people. Eduiey never holds it.

Money lives on seven pages under Finance: Payment Setup (how people pay you), Fee Structure and Collection for money coming in, Salary Structure and Disbursement for money going out, and Expenses and Accounts for what you spend and where your money sits. Members see their own side on My Fees and My Salary, and parents pay from My Children. Each page is its own permission in the roles system, so the person who sets the numbers up need not be the person who handles the money. The hostel, the mess, the buses and the library each keep their money on a page of their own in their section — Fees, Billing, Fares and Fines — so each team handles only its own: the mess clerk can't touch tuition, and the fee desk can't touch the mess unless you give it that page too. Accounts shows all of it together, area by area.

1. Set up what you charge

On Fee Structure, add your fee heads once — a fee head is simply a named charge, like "Tuition" or "Transport". Then tap New fee structure: name it, choose the class or batch it bills (a hostel block's fees and bus fares are set the same way on their own money pages), pick the fee head and the amount per installment, and how often it repeats — monthly, quarterly, yearly, one-time, or a custom run of installments with your own due dates. To discourage late payers, switch on a late-payment penalty: a daily amount or a percentage, with a cap.

2. Raise the invoices

Press Generate on a structure (or the + on Collection) and Eduiey raises one invoice per installment for everyone it bills whose role carries the Owes fees capability — students who haven't signed in yet included, deactivated members never. A fee set on a class also bills the sections under it, and a sibling discount or scholarship for the year comes off automatically. Billing follows the capability, not a job title: a hostel-only resident can owe dues without being in a class, and a teacher on a class roster is never invoiced. Pressing it twice never bills anyone twice, and a cancelled invoice is never raised again. If you set a registration fee in Settings, it is charged automatically at enrolment and can keep a new student's app locked until it is paid — and a family that has already paid can say so with I've already paid, for the office to check.

3. Choose how people pay you

In India, Payment Setup asks roughly how many people will pay you — up to 50, 51–150, 151–500 or more than 500 — and puts the suggested way on top: your own UPI ID for up to about 150 payers, a payment gateway above that. The choice is yours, and the other way is one tap below it. Outside India, Payment Setup offers Stripe, where payers pay by card, or paying at the office.

Connecting Razorpay is a four-step checklist on Payment Setup: (1) create the Razorpay account and finish its KYC; (2) an organisation admin adds the Key ID and key secret; (3) in Razorpay's webhook settings, paste the webhook link Payment Setup shows, tick the events it lists and choose a secret — then save that same secret in Eduiey; (4) tap Start collecting. Outside India, Stripe takes the same four steps, with its own keys: a publishable key, a secret key and a webhook signing secret. Collection can't be switched on until the secret is saved, because without the webhook payments would be taken but never recorded, and Payment Setup warns you if it ever sees that happening. In India, a third way, set up through Eduiey with no keys or webhook to handle yourself, is on its way.

In India, switching between the two never touches anything already billed, and your saved details are kept for when you switch back. Turning collection off really stops online payments — payers see "Pay at the office" again — while a payment someone had already started still confirms normally. Anyone given the Payment Setup page can choose the method and save the UPI ID (India), but the gateway keys can only be added or changed by an organisation admin, because they decide which account the money goes to.

4. Collect and follow up

Members and parents see a Pay button when you use the gateway, Pay by UPI when you use your UPI ID (India), or "Pay at the office" until either is set up, and they can download receipts from My Fees. A guardian linked to a child pays that child's fees from My Children, credited to the child's invoice; the access ends by itself if the link is removed or the child leaves.

Collection is your fee desk. Look a member up by name or code to see exactly what they owe, late fees included, with a status — Due, Part paid, Overdue or Paid — and filter the whole list by status. To take a payment, open the invoice, enter the amount received and the mode (cash, UPI, bank transfer, cheque or other) and tap Confirm & issue receipt — the receipt prints or downloads as a PDF straight away; payments made to your UPI ID (India) are marked received the same way. Settle a fee head raises a one-off charge and takes you straight to recording it. The bell on an invoice reminds one family, and Send reminders notifies everyone with a due invoice, or only the overdue ones.

A concession — a sibling discount, scholarship, discount or waiver, as a percentage off — can be given by an admin or by anyone whose role has “Can give fee concessions”, but never on their own fees or their own child's. A few actions stay with admins: removing a concession or stopping a year's discount, waiving a late fee, and cancelling an invoice — only while nothing has been paid on it.

Money out: paying your staff

Payroll mirrors fees. On Salary Structure, every payee has a card showing the salary that applies to them now — their own, their role's default, or none yet. Create a structure for a whole role or one person (which overrides the role's default), add pay components such as Basic or HRA (a fixed amount or a percentage of Basic), and choose how often it's paid — monthly, weekly or one-time — and the pay day. Whole salary lists can be uploaded from a CSV template.

On Disbursement, tap Generate payouts for a structure and a period (say, 2026-07). Then pay one person, or tick several — or Select all unpaid — and tap Pay. A check first shows who will be paid, who is skipped and why (no bank details yet, already paid, already being sent, or your own salary) and the total; nothing moves until you confirm. Big runs go through in batches with a progress bar, one person's problem never stops the rest, and running it again is safe.

Then choose how they were paid. Cash, cheque or other records a payment made outside the app. In India, Send now by bank transfer or UPI pays from your organisation's own payout account (RazorpayX) to the bank account or UPI ID on file — up to ₹1,00,000 per salary by UPI, with no such limit by bank. A sent salary shows Sending… until the bank confirms, usually within seconds, and can't be paid again meanwhile; then it shows Paid with the bank's reference (UTR) as proof, or Didn't go through with the bank's reason and a Pay again button. An admin connects the payout account once, on Disbursement. Outside India, salaries are recorded, not sent: you pay through your bank and record it here.

Two capabilities keep payroll honest by splitting the duties:

Payees add their own bank details (or, in India, a UPI ID) on My Salary, stored encrypted and shown only masked, so nobody browses colleagues' account numbers. They are told when a salary is paid, when a payment didn't go through, and if anyone else changes their payment details.

Staff leave, counted for you

Staff ask for leave on My Leave: pick the type, the first and last day (a half day at either end where the type allows it), a reason, and a document such as a medical certificate when the type needs one. Before they send it, the app works out the days that count — weekly offs from Settings → Working week and the holidays on your Calendar are skipped for working-day types — and shows what will be left. The office can also record leave someone asked for by phone or letter.

Holders of Can approve leave, and admins, approve or reject on Staff Leave, seeing the balance, anything already marked in staff attendance and the timetable periods the person would miss. Nobody decides their own leave or changes their own balance, and an approver's own leave goes to an admin unless your Leave policy lets another approver decide it. Only admins set the rules: the leave types, the Leave policy and the working week. Reasons and documents are seen only by the person, whoever approves leave, and admins.

Expenses and accounts

On Expenses, record what the organisation spends — what it was for, the amount, the date, a category such as Electricity or Repairs, who was paid, and a photo or PDF of the bill. Each one gets its own number, like EXP/2026-27/0012. An admin sets an approval limit: anything at or over it waits for someone with “Can approve expenses”, and no one but an admin can approve an expense they recorded. Once approved, someone who can disburse payments marks it paid, recording how and from which account — the app records the payment; it never sends the money.

Accounts shows where your money sits. Add your cash box and each bank account with an opening balance, and every movement keeps the balance current: fees received and salaries paid land there automatically, alongside expenses, other income such as a donation or a grant (numbered INC/…), and transfers like cash deposited in the bank. The cash book lists every amount in and out with running balances, and Income vs expense sets fees and other income against salaries and spending, month by month. Expenses and Accounts are separate pages, so someone who records bills never has to see your balances.

Part 3 · Community, money & campus

Campus life, careers & your data

Eduiey runs the parts of an institution that live outside the classroom too — the library, the hostel, the mess, the buses, and the whole journey from campus recruitment to a placed graduate — while keeping every record firmly your own.

These are optional modules: they start switched off for a new institution and appear only once your plan includes them, so a small coaching centre isn't cluttered with hostel screens it will never use, and a residential college gets everything. Each module also lands in the hands of the right person and no one else: you give a staff member a role such as Librarian, Warden, Mess in-charge or Transport Manager, and that role opens their screens. Everyone else simply never sees them. Students and staff, meanwhile, get their own corner of it — Library, Hostel, Mess and My Bus pages under For you, where they can also reserve a book, ask for hostel leave or say they won't take the bus on a day. My Bus appears only for someone who rides (or whose child does), and a bus's driver and attendant get My Trip for the day's roll call.

The buses follow your own rules: whose phone families see, whether staff ride and how they pay (free, from their salary, or a bill), and who takes each route's roll call — the crew on their phone, the office, or nobody. Families can say ahead that a child isn't taking the bus on a day, so the bus doesn't wait, and the people who run the buses are told at once if a trip home ends with a child still marked on board, a trip hasn't started on time, or a child who came by bus is marked absent in class.

Careers: the Training & Placement suite

For colleges and universities, the Training & Placement suite runs the full recruitment loop, from the first company that shows interest to the offer a student finally accepts:

• A directory of the companies and recruiters your placement cell works with, so every contact and conversation has a home.
• Placement drives with their interview rounds, published only to the students who actually qualify — nobody sees a drive they can't apply for.
• An eligibility engine that quietly checks each drive's rules — a minimum CGPA or percentage, a limit on backlogs, the branch, the graduation year — against your verified candidate pool, and works out exactly who's in.
• Students apply, the cell moves each one through the pipeline (shortlisted, interviewed, selected), and every offer is recorded with its own unique serial number.
• Reports that write themselves: your placement rate, the number of offers, the highest and average package, and a breakdown by branch and by company.

Candidates get their own Placements page under For you, where they fill in their details, upload a résumé, and watch the open drives they qualify for — but the eligibility figures and verification stay in the cell's hands, so no student can quietly upgrade their own CGPA.

Your data is your own

Underneath all of it sits the promise that matters most: your data belongs to you. Eduiey is multi-tenant — plain-language: many institutions run on the same software, the way many families live in the same apartment building behind their own locked doors. Every record is scoped to the organisation that created it. One customer never sees another's people, records, or even the fact that another customer exists, and there is no public list of the organisations on the platform.

Privacy and consent

The consent everyone gives the first time they sign in — to Eduiey's Privacy Policy and Terms of Service and to your organisation's own privacy notice — is kept on record, with the exact versions, the time and the device, and everyone is asked again when a document changes in a way that matters. A child's account waits on a parent's consent, given in the parent's own app or recorded by your office, with a grace period and a reminder in between.

• Privacy & consent page: who has accepted, who is still to, and which children are waiting for a parent — with your own notice to write and publish, and a consent log of every acceptance, approval and withdrawal.
• Profile → Privacy: anyone can see what they accepted and when, read each document, name a nominee, or withdraw their consent — and a parent can withdraw it for their child.
• Delete my account is inside the app too: the person is signed out everywhere at once, and the organisation erases their personal details — keeping only what the law requires, such as attendance, marks and fee receipts — or tells them why it has to keep the account.

And finally, a plain statement of the relationship. Eduiey is administration software, and the institution owns its records. The Eduiey team hosts and secures the platform and switches on the plan you've chosen, so your office can get on with running the school. The students, staff, marks and fees inside it remain yours.

Part 3 · Community, money & campus

Everyone gets their own space

The same Eduiey account looks different for everyone who signs in — because it only ever shows you your own corner of the institution. A student, a teacher, a parent and an office admin can all be logged into the very same system, and each of them lands somewhere built around what they actually do.

Nobody has to be shown how to "find their bit." When you sign in, Eduiey already knows who you are and quietly filters the whole institution down to the part that belongs to you. Below is how that plays out for a member, for a parent, and for an admin running the place.

One Dashboard, different for everyone

Everyone's home page is the Dashboard, and nobody has to set it up. Each time it opens, Eduiey works out what belongs on it from three things: the features your institution's plan includes, what the person's role does, and which pages that role can open. A student sees their own day: today's timetable with the period happening now, attendance this year, homework due and overdue, open quizzes, latest results, fees due, library books, their hostel room and today's mess menu. A parent sees a card for each linked child. A teacher sees the periods they teach today (and which still need attendance), the classes they lead with today's attendance, work to grade and lesson plans sent back for changes. An accountant sees today's collections, overdue fees, expenses waiting and the cash and bank balances; a warden, tonight's roll call; whoever approves staff leave, who's away today, the periods to cover and the requests waiting for them; and staff on the roster, the leave they have left. Every card opens its page with one tap.

Because cards follow the plan, a feature your institution doesn't have (a hostel, say) never appears for anyone; once it's added to your plan, its cards appear on their own. Because they follow the pages a role can open, two staff roles see different dashboards without anyone configuring either. And the Dashboard is what we call fail-closed: it errs on the side of showing nothing. A student's or parent's dashboard only ever holds their own records, even if their role is given a staff page by mistake. There is no setting, no trick and no link that can point it at somebody else's.

A menu built for each person

The menu is arranged by the job being done, the same way for everyone: Academics, Front office (enquiries to enrolment, certificates and ID cards), People, Communication, Finance, Campus (library, hostel, mess and buses together), Placements, and Organisation at the end — the pages you set up once, like Settings, Roles & Access and the Audit Log. Someone who holds several roles — a teacher who is also a parent and helps run the library — gets one menu with everything from all of them, never one per role. A section with a single page simply shows that page, and a long menu has a Find a page box at the top.

Your own pages, under For you

Alongside the Dashboard, each person gets a tidy set of personal pages under For you, at the top of the menu — Notices, Circulars and Calendar for everyone; then, depending on who you are, My Schedule, My Attendance, Materials, the homework page (Classwork, under your organisation's own word — Homework, say), Results, My Reports, Syllabus, Certificates, My Fees, My Salary, My Leave, Placements, Library, Hostel, Mess, My Bus, My Trip, My Children and My ID Card. They all come from one shared list, and which of them show up depends on two simple things: whether your plan includes that feature at all, and whether your role actually does that thing.

So a student sees the academic pages and their fees, but not salary or staff pages. A teacher sees My Schedule and My Attendance; paid staff see My Salary, and everyone on the staff roster My Leave. My Children appears for anyone with children linked to them — a parent, or a teacher whose own child studies here — My ID Card once you hold a card, My Bus for someone who rides the bus (or whose child does) and My Trip for a bus's driver and attendant. Hostel, Mess and Placements show only to someone who has something there — a room, a mess plan, or a placement profile. And if your institution's plan doesn't include, say, the hostel feature, then nobody sees a Hostel page, because there's simply nothing behind it.

For a student or a parent, these pages are the whole menu, so they're shown straight away in small groups — Today, Studies, My records, Fees, Campus, Family — with nothing to open. For staff they're one section above their work. A page you already manage isn't listed twice: someone with the Announcements or Calendar page reads everything there. The upshot is that each person is left with the small handful of pages that are genuinely about them, and nothing to wade through.

Parents and the children they're linked to

A guardian connected to a child gets a My Children view that gathers each linked child's attendance, homework and quizzes, exams and results, academic record, syllabus progress and fees in one place — and yes, a parent can pay those fees right there. This access is tied to the link itself: the moment you connect a parent to a child on Staff & Users, the view lights up, and if the link is later removed or the child leaves the institution, it quietly ends. There's no separate switch to remember to turn off.

What admins see

Admins run the place, so their Dashboard has a card for every page in the plan, and a few tools built for oversight rather than data entry:

• Everyone's home is one Dashboard built for them: their own day for students and parents, their pages' figures for staff
• Personal pages under For you appear by role, plan and what each person actually has, so each person sees only what's theirs
• Parents get link-gated access to their own children, including paying fees
• A feature outside the plan never appears on anyone's Dashboard, and appears by itself once it's switched on
• Admins see a card for every page in the plan, plus clean exports
• An Audit Log of every upload, edit, deletion, sign-in and download: who, what and when, and nobody can alter it

Part 3 · Community, money & campus

Eduiey AI, your assistant

Everyone in your organisation has an assistant built into Eduiey. It explains how the app works in your organisation's own words, takes you to the right page, helps with writing and teaching, and does work for you — but only what your account is allowed to do.

Tap the round assistant button in the bottom-right corner, ask in plain words and tap Send; the reply appears as it is written. You can also tap the microphone and simply talk — your words appear as you speak and are sent when you stop. Under a reply it can show a button that opens the page you need. If you'd rather it stayed out of the way, press and hold the button and choose Hide; it tucks into the top bar.

What it can do

• Explain anything in the app — where a feature is, what to set up first, why something is locked — using your organisation's own words (Batch, Faculty, Homework…).
• Look things up — "who hasn't paid fees in 9-A?", "what's on my timetable today?", "which books are overdue?".
• Tell you who did what — "who uploaded the exam timetable?", "who changed the fee structure last week?", "what did Anita edit yesterday?". It answers from the Audit Log, with the person, the time and the notice or material a file was put on. It only answers people whose role has the Audit Log page, and only about pages they can open themselves. Students and parents never get these answers.
• Do the work for you — take attendance, record marks, add timetable periods (it checks for clashes), post a notice or circular, send a message, bill a class, record an expense, ask for or decide leave, issue a certificate or ID cards, allot a hostel room, put a student on a bus route, add an enquiry or create a placement drive.
• Write with you — a notice or message, quiz questions, a syllabus, a lesson plan, or an explanation of a topic.
• Read the files you attach — tap 📎 to add a PDF, a Word or PowerPoint file, a picture or a spreadsheet. It reads the pages, looks at the picture or goes through the rows: summarise a circular, turn a chapter into a quiz, or import a list of students (you see what it found before anything is imported).
• Put your files where they belong — "post this PDF as a notice to Class 9 parents", "add this worksheet to Friday's homework". It can attach files to an announcement, a circular, study material or an assignment, but only on the pages you can use yourself, and only after you confirm.

Nothing risky happens without your OK

Deleting or deactivating, anything involving money, bulk changes, notices that go to many people, publishing, and giving someone access all wait on a Needs your OK card that shows exactly what will happen — the amount and the balance before and after, every name involved, the wording of a certificate. Nothing happens until you tap Confirm, and a request you don't confirm expires after about 15 minutes. Saying "yes" never counts; only the button does.

For students and parents

Students ask about their own day — timetable, homework due, attendance, results, report card, tonight's dinner — and can reserve a library book, ask for hostel leave, say they aren't taking the bus on a day or acknowledge a circular, each after confirming. For studying it is a tutor: it explains, gives hints and worked examples with different numbers, and checks your own attempt, but it never does graded work and never hands in homework, takes a quiz, applies to a placement drive or accepts an offer for anyone. Parents ask about their own linked children — marks, attendance, report cards, fees due, whether they're on the bus — and pay fees in the app or at the office, never in the chat.

Everyone has it — staff, teachers, students and parents, including people in brand-new roles — and no admin needs to switch it on; in Roles & Access it shows as Always on, and each person simply allows it once. Messages are limited per minute and per day, and a very long conversation simply continues in a new chat. The Eduiey team can also set how many questions a role may ask — say 5 every 24 hours — and the chat then shows how many are left.